17 Visiting Staff

17.01.02 As a visiting staff member you are not an employee of the University, unless separately employed under this Agreement. Your participation in the activities of the University and your use of University facilities makes it important that you are aware of the obligations that your attachment brings, including the need to respect and follow principles included in this Agreement such as those about EEO, OH&S, the Code of Conduct, and Intellectual Property.

17.01.03 Formal attachments for visitors and staff who have resigned or retired (or existing staff, in suitable cases decided by the Deputy Vice-Chancellor) mark the value of their association with the University and the need to provide suitable resources for their work. The appointment may be supplemented by the pro-forma Agreement in Attachment 7 between the visitor and the Head of the Office/Division detailing these commitments.

17.01.04 Your visiting appointment may be in a range of categories. Your Level should mark the contribution expected of you and not the Level of any other appointments, although it will not be normally higher than that Level.

Appointment of Retired Staff

17.01.05 Your visiting appointment, if you are a recently retired staff member, will not be at a higher category of visitor than would have been appropriate before your retirement. These appointments are not strictly 'visiting' appointments but carry the same privileges.

17.01.06 Professors retiring in good standing from Chairs at the University are given the permanent title of Emeritus Professor by Council on the recommendation of the Vice-Chancellor after consultation with the Head.

Visiting Professors and Adjunct Professors

17.01.07 To be appointed at this Level, you should be:

• a professor visiting from another university;
• a senior Academic distinguished academically in an international environment; or
• a senior professional practitioner distinguished by professional eminence.

17.01.09 As an Adjunct Professor, appointed on long-term basis, you are expected to contribute during the year and take part in the intellectual life of the Division/Office, for example, through teaching, research supervision and consulting and may be appointed as a research supervisor.

Visiting Fellow and Senior Research Fellow

17.01.10 To be appointed at this Level, you should be:

• a senior Academic distinguished academically with rank equal to Senior Lecturer or Associate Professor; or
• a senior professional practitioner distinguished by professional eminence.

17.01.12 As a Senior Research Fellow, appointed on long-term basis, you are expected to contribute during the year and take part in the intellectual life of the Division/Office, especially through research activities, for example, research supervision.

Visiting Associate

17.01.13 To be appointed as a short-term Visiting Associate, you may be:

• an Academic on study leave from your home university who wishes to have a formal relationship with the University;
• an Academic consultant involved in the teaching and research program on a reasonably regular basis;
• an Academic invited to join a research program;
• a professional practitioner who may do some teaching or supervision; or
• another similar appointment.

Honorary Associate

17.01.15 You may be appointed annually in recognition of your particular contribution and continuing involvement in a Division/Office.

Honorary Junior Associate

17.01.16 You may be appointed as an Honorary Junior Associate for up to 6 months (firstly) if you are a candidate for a research degree who has submitted the thesis for examination and, in the judgement of the relevant Head, has a continuing need for access to University facilities and a continuing involvement in the research program of the Division.

Exchange Scholar

17.01.17 You may be appointed on a short-term and honorary basis if you are a visiting Academic or postgraduate student whose primary purpose is involvement in research training or staff development. (You must have a formal attachment to the University for immigration sponsorship.)

Research Fellow and Research Scholar

17.01.18 These titles are usually reserved for research-only appointments like those funded by ARC and NH&MRC grants.

Term of Appointment

17.01.21 Short term visiting appointments are for up to one year.

17.01.22 Longer term visiting appointments are those for up to 3 years and are normally made up to 31 December in the current or final year.

17.01.23 You may be further appointed at the initiative of the Division/Office, as suitable to your category and on the continuing approval/recommendation of the Head and your compliance with immigration requirements.

Resources and Benefits

17.01.19 The Library will issue you a Staff Identity Card, if you ask, for use of the Library and other campus facilities.

17.01.20 As a visiting Academic appointed as at the cut-off date, your name will be added to the Calendar list of Academic staff in the Division/Office.

17.01.24 If as a visitor, you are also paid salary (not expenses), you will be covered under Workers' Compensation for that employment.

17.01.25 As a visitor, you are insured for injuries in the University arising from situations involving public liability but will not be covered for work related injuries under Workers' Compensation except for any employment. If this is a problem, you should arrange your own accident insurance.

17.01.26 If you are an international visitor, you should also arrange for health insurance as Medicare will not cover you.

17.01.27 The Head may approve that you be given a return economy airfare between your home and Sydney, or specify a contribution towards this cost.

Associated Payments and Taxation

17.01.28 You may be paid for travel, accommodation and other expenses up to accepted limits during your appointment. Depending on completion of the formal immigration requirements, you may also be separately employed on a full-time, part-time or casual basis for occasional demonstrating, tutoring, lecturing or a series of such duties.

17.01.29 Occasional lectures, etc., are to be paid the rates in this Agreement. (Immigration rules apply as mentioned above even for occasional lectures.)

17.01.30 For associated fixed-term appointments, a Visiting or Adjunct Professor would normally be paid at professorial rates; a Visiting or Senior Research Fellow at Associate Professor or Senior Lecturer rates and a Visiting Associate at Lecturer rates.

17.01.31 If you are not paid salary, you will not be eligible for, or required to join, any of the University's superannuation schemes.

17.01.32 Any salary paid to you will be treated as income and subject to 'Pay as You Go' (PAYG) taxation.

17.01.33 If you are from overseas, the University must deduct taxation unless relief is given under a Double Taxation Agreement (DTA). Some of these Agreements give specific tax relief for visiting Academics but conditions apply. The Australian Taxation Office (ATO) must see each case and taxation will be deducted unless it gives you a favourable ruling.

17.01.34 Where taxation applies, you are subject to taxation deductions at the non-resident rate that is higher than for residents.

17.01.35 If you are an overseas visitor but not also employed by the University for a salary, you may claim reasonable and substantiated expenses through the Office of Financial Services without paying tax. The ATO will not give a 'blanket' ruling for the University to pay these living expenses without taking off tax instalments or incurring fringe benefits tax.

17.01.36 If Financial Services is not satisfied that payments are not taxable, you must get a private tax ruling or be treated as a staff member and payments will be taxed. You or the Division/Office should ask the ATO for the ruling well before the visit. If the ruling is unfavourable, you must meet the criteria or the immigration requirements if you are to be paid expenses, which will be taxed.